It’s that time of year again! The holidays are approaching quickly and for offices across Texas, that means celebrating. Planning festivities doesn’t have to be stressful, especially when you’ve got our office holiday party planning checklist to keep you on track.
Book Your Space in Advance
The first thing you’ll need to do is pick your date and location. When you’re planning an in-office party, we recommend keeping it confined to a single room or two. Not only does this prevent disruptions to the rest of the office while you get things set up, but it also makes it easier to ensure sanitation during and after the party. Make sure to talk with your office administrator about when your largest meeting rooms are available and get your party on the books in advance.
Set a Holiday Party Budget
Don’t run the risk of overspending on your office party this year. Set a budget and make sure that everyone involved in the party planning knows the budget and communicates about the cost of any elements they’re in charge of. Don’t forget to allot a portion of your budget to professional cleaning services to keep the festivities safe and sanitary.
Plan Your Theme and Menu
Every good holiday party requires two things: a fun theme and delicious food. A few well-placed decorations can go a long way toward transforming your meeting room into a winter wonderland. As for food, consider partnering with a local restaurant so your party budget doubles as community support. Finally, plan a few fun games that will keep the party on track, whether that’s a white elephant gift swap or holiday trivia.
Share Expectations Early
What expectations do you have for the employees in your office surrounding the party? Is attendance mandatory? Will the party happen during work hours or after? Are you having the party catered or do you want people to sign up to bring specific snacks and desserts? Even if all you’re asking is that employees show up, make sure to share those expectations early enough for everyone to make the appropriate arrangements.
Prioritize Food Safety
When you’re setting up for your office holiday party, pay special attention to any food stations. Make sure there are plenty of accessible trashcans for proper waste disposal but keep them several feet from any food items. Disinfect all surfaces, including tables, countertops, and high-touch areas like door handles. Keep cold foods refrigerated until just before the party begins and double check that hot foods are cooked to temperature before serving. The last thing anyone wants is to contract a virus or foodborne illness at a party!
Don’t Forget Post-Party Reset
We highly recommend that you schedule professional cleaning services both before and after your party. Our janitorial staff can make sure that your office is clean and work-ready before your normal office schedule resumes. Contact us at Prime Facility Maintenance and check off some of the most important boxes on your office holiday party planning checklist today.
